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Inventory management

Know which gown is where, and who it is for.

Keep samples, special orders, sizes, and colors together. Follow a gown from the vendor to your floor or the customer waiting for it.

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Inventory
CloudBridal’s visual inventory mode showing a grid of gowns and veils with photos, designers, and prices

Built for bridal

The right size, color, and stock record

A wedding gown isn’t a barcode on a shelf. It comes in sizes and color variations, gets special-ordered as often as sold off the rack, and lives alongside alterations and services on the same receipt. CloudBridal models all of that natively, so you’re not fighting a generic retail system with workarounds.

Tags, filters, and search get you to the exact gown a bride is asking about in seconds — even across thousands of items.

  • Size and variety tracking per item, with per-variant stock levels
  • Alterations, fees, and services live alongside physical inventory
  • Flexible pricing — MSRP, selling price, and per-variant pricing tables
  • Tags and filters that make a large catalog instantly searchable
Inventory Item
An inventory item detail with per-size variants, stock levels, and pricing

Replenishment

Purchase orders from sale to delivery

When a bride orders a gown, the next step is getting the right item from the vendor. CloudBridal ties customer orders to vendor purchase orders so you always know what’s been ordered, what’s arrived, and which bride is waiting on which gown.

Receive items as they arrive, and use configured arrival notifications to let the bride know her gown is in.

  • Customer purchase orders linked to the orders and brides behind them
  • Stock purchase orders for replenishing the floor
  • Receiving workflow that updates stock and supports arrival notifications
  • Vendor management with order history in one place
Purchase Orders
The purchase orders list tracking gowns from vendor to bride

Your shop, online

Show your collection to brides before they book

When you switch it on, the Inventory Showcase publishes a curated, public catalog of your collection — featured gowns, collections, and designer pages — that brides browse before they ever walk in. They can favorite the gowns they love, so your stylist has them pulled before the appointment starts.

  • Public online catalog, curated item by item — you choose what shows
  • Collections and featured items for merchandising your best work
  • Brides favorite gowns ahead of their visit
Showcase
A showcase product page for a gown, branded to the boutique, with a favorite button

And the rest

From the loading dock to the sales floor

Print a tag, scan it at the counter, and count your racks against what the system says.

Barcode labels

Print professional barcode labels for gowns and accessories directly from the system — no separate label software.

Label scanning

Scan a tag to pull up the item instantly at the counter — faster checkouts and fewer mis-keyed sales.

Stock counts (true-up)

Guided physical counts that reconcile what the system says against what is actually on the floor, rack by rack.

Spreadsheet import

Bring your existing inventory in via Excel templates with verification before anything is committed.

Automatic image search

Let CloudBridal find product images for your items automatically, so your catalog looks polished without hours of uploading.

Vendor management

Designers and suppliers with contact details, terms, and their full order history in one place.

Good to know

Frequently asked questions

Common questions about inventory management in CloudBridal.

Can I import my existing inventory?
Yes. CloudBridal provides Excel import templates for inventory, customers, and appointments, with a verification step that catches problems before anything is committed. For shops switching from another bridal system, we also offer a paid data migration service that does the heavy lifting for you.
How does CloudBridal handle gown sizes and colors?
Items support varieties — size and color variations with their own stock levels and pricing. You see availability per variant, so you know you have the 12 in ivory, not just "some" of the style.
Can I print barcode labels?
Yes. Label printing is built in on the Core plan and above, and label scanning at the counter is available on Ultimate. Labels tie back to the exact item and variant.
How do purchase orders work with special orders?
When a bride orders a gown you don’t stock, the customer purchase order links her order to the vendor order. You can track ordered, received, and delivered states, and the bride can be notified automatically the day her gown arrives.
How do I do a physical stock count?
The true-up tool walks you through counting sections of your shop and reconciles differences against system stock.
Can brides see my inventory online?
On the Ultimate plan, the Inventory Showcase publishes a curated public catalog you control item by item — with collections, featured gowns, and bride favorites that carry into appointments.
Does inventory track services and alterations too?
Yes. Alterations, fees, and services are first-class items that live alongside physical stock, so a receipt with a gown, a veil, and three alterations is one clean order.
Which plan do I need?
Inventory management is included on every plan, starting with Basic. Label printing and purchase orders come with Core; label scanning, the online showcase, automatic image search, and spreadsheet import are part of Ultimate.

Keep exploring

Related features & resources

See how this connects to the rest of CloudBridal.

Data Migration

Switching systems? Our team migrates your inventory, customers, and appointments for you.

About data migration →

Appointment Scheduling

Brides favorite gowns from your showcase, then book the appointment to try them on.

Explore scheduling →

How It Works

See the complete platform — orders, payments, communications, reports, and more.

See how it works →

Know exactly what’s on your floor.

Start your 30-day free trial — no credit card required — and bring your inventory with you.

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